POSITION TITLE: Controller
REPORTS TO: Chief Financial Officer
FLSA Status: Exempt
General Definition and Scope of Job
Reporting to the Chief Financial Officer, the Controller is responsible for overseeing all operations in connection
with financial matters including but not limited to accounts payable, payroll, , expenditures, liabilities, assets
and procedures for transacting financial matters of the organization. Under the direction of the Chief Financial
Officer the Controller, maintains the accuracy and compliance of the accounting system ensuring accounting
practices and governmental regulations as well as internal controls are being met company wide. This position
assist the CFO in the area of company financial reporting, budgeting and financial modeling.
As the number-two executive for the CFO, the Controller will assist in preparing presentations to the board
finance committee and will work closely with the Senior Management Team as directed. The Controller will lead
all day-to-day finance operations and supervise a team of 4-5 staff members including functional responsibility
over accounting, accounts payable, payroll, and contracts, emphasizing and modeling core values of integrity
excellence and accountability. At the direction of the CFO, the Controller will provide and direct procedures and
systems necessary to maintain proper records and to ensure adequate accounting controls.
Core Responsibilities
• Supervises overall maintenance of accounting and cost accounting records for all financial transactions of
all programs, in accordance with the funding agencies requirements and generally accepted accounting
principles (GAAP).
• Guides financial decisions by establishing, monitoring, and enforcing policies and procedures.
• Protects assets by establishing, monitoring, and enforcing internal controls.
• Monitors and confirms financial condition by conducting audits; providing information to external auditors.
• Assists in cash flow planning and ensures availability of funds as needed. Monitors cash flow to assure resources for payroll and taxes, to meet timely loan requirements, and maintain payables within 30-60 days.
• Assits in the preparation of operating and capital budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.
• Achieves budget objectives by scheduling expenditures; analyzing variances; initiating corrective action.
• Develops and utilizes forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and business plans. Prepares special reports by collecting, analyzing and summarizing information and trends.
• Complies with federal, state and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.
• Develops and maintains an organizational structure and staffing to effectively accomplish the department’s goals and objectives.
• Develops financial business plans and forecasts.
• Prepares/supervises monthly general ledger close, including account reconciliations
• Manages and assures completion and filing of all financial, cost reports, UDS and tax filings. Maintains current knowledge of cost reports and other financial regulations through participation in workshops and trainings.
• Ensures timeliness, accuracy, and usefulness of financial and management reporting for federal and state funders, foundations, and board of directors as appropriate.
• Remains up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
• Coordinates audits and proper filing of tax returns.
• Ensures legal and regulatory compliance regarding all financial functions.
• Manages accounts payable and associated contracts to control Manet’s expenditures.
• Coordinates annual financial audit with external auditors
• Performs other duties as assigned or required by the CFO.
Required Certifications and Licenses
BSBA with major in finance or accounting required. MBA a plus. Supervisory/Management Experience Required. Previous experience in healthcare or FQHC-Preferred. Active CPA desired, not required.
The qualified candidate for this position must have proven successful nonprofit management or Healthcare experience overseeing the finances of complex organizations with multiple programs and funding sources both government and private. He/she will bring a mix of energy, flexibility, vision, sense of urgency, willingness to make tough decisions and ability to effectively communicate with all levels within the organization.
Minimum Skills and Experience
Eight to Ten (8-10) years of progressive experience with ever increasing job responsibilities, preferably in health care environment (preferably in a FQHC/community health center). Supervisory/Management experience required.
Skills, Abilities, Competencies Required:
• Excellent leadership, managerial, analytical, interpersonal and communication skills.
• Ability to effectively influence key decisions and business strategy.
• Great organizational skills, judgement and business instincts.
• Strong decision making skills and ability to use sound judgement.
• Demonstrated ability to be a team leader and team member. Ability and willingness to roll up their sleeves and get things done
• Knowledge of financial accounting, payroll, accounts payable, budgeting, grants/contract accounting, internal controls, auditing, information technology and reporting principles within a health care environment (preferably a community health center);
• Ability to develop and maintain record keeping systems and procedures;
• Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts and/or projections;
Critical Demands of the Job
• Manage multiple requests and prioritize appropriately;
• Ability to function in a fast-paced setting with a variety of patients and staff;
• Attention to details and prompt follow up;
• Includes walking and standing for long periods of time, sitting for short periods of time, hand dexterity, clear hearing and speaking ability. Must be able to lift a maximum of 1/3 of their body weight;
• Must be responsive to multiple deadlines.
Working Conditions
• Works in well-lighted environment with comfortable surroundings;
• Stressful at times due to competing demands, including attention to multiple staff; and,
• Will comply with all applicable laws and will cooperate with the Manet Community Health Center compliance program rules and regulations.
Required Availability
May be required to work evenings, holidays or weekends, if department requires.